UK police overtime, causes, effects and cure.

admin    General Discussion, Police, Public Sector     Accenture, CCJS, Centre for Crime and Justice Studies, Chief Constable, City of London Police, government, Home Office, HR, Intellicate, Norfolk Police, Northamptonshire Police, Northumbria Police, officers, overtime, police, public sector, Theresa May, UK police overtime

The police are first in line for sweeping cuts, in particular with regard to spiralling overtime costs. Out trot the usual calls for review teams, working parties, regulation overhaul and a host of other non-person causal effects creating a system that has been described as madness.

Police overtime is no different to any other kind of overtime, but in the public sector it can develop an institutional shell that becomes very resilient to normal business-like intervention. The first danger is drawing attention to something when you have no intention of doing anything about it. For example a joint report by the Chief Constable and Treasurer of the Northumbria Police Authority in February 2003 set out the procedure to reduce the overtime bill in accordance with National Guidelines. A modest Police Negotiation Board (PNB) target of 15% reduction with the usual exemptions and exclusions followed. Four years later the Northumbria police overtime stood at a little over £23M, or put another way during a ten year period it had increased by 549% – the biggest increase of any UK police force.

On average police overtime nationally has increased by 100% to stand at over £440M. This is in addition to other invested costs which has grown police resources during the same period by between 12%-30% depending how you do the counting. The report by the Centre for Crime and Justice Studies (CCJS) makes some sense of the number crunching that goes on. It also highlights the disconnect between increasing resources by over half, while hiking overtime (a strategy when resources are insufficient) into the stratosphere.

So here we are again. Attention is focused on reducing the police overtime bill, the similar PNB 15% is being targeted as a respectable attempt to rein in costs, and as mentioned earlier a raft of factors (that have little or no impact on overtime anyway) need urgent review. So what will happen now? Given the police overtime is currently running at 48.3% we know it will total over £656M by 2016. If the same institutional shell of the past 10 years is allowed to harden further it will be much worse. Changing a few health and safety culture issues, notice periods on days-off changes and even shift patterns (an old favourite) will not dent this shell. We will see new forces enter the field as the operations frontline will extend all the way back to HR, perhaps even an e-HR, and beyond. Intelligence-led or otherwise all this will do is make police resources more reliant on process that only drive up costs.

Police overtime, like all overtime, is not a bad thing thing. It is bad when it spirals out of control; and happens when the scheduling horizon of staff resources is too short. I don’t mean 12 month rosters – that’s not planning that’s a pattern. Nothing more nothing less. When police deployment is being pushed around in spreadsheets – pencil behind the ear – in monthly chunks, or worse by a system no one understands, high staff costs are assured – and ripe for exploitation at any level.

Demand-led deployment? Already been done – Accenture and Home Office Circular 2002. Dedicated police resource managers – already recommended a decade ago. Variable shedule arrangements? already done to death but 12 hour shifts are popular. The latest initiative surrounding workforce modernization produced a useful 101 social science paper on research methods, and a web site shadow peppered with broken and outdated links from a time there may have been belief. In fact there is a rich seam of research that any “pan-handler” having the energy can sift through for any nugget of argument they want. Some are still talking about a 10 year plan – they don’t even have 10 months.

So what would be a sensible thing to do?. First a visit to the City of London Police, Norfolk and Northamptonshire Police and find out what they are doing. Three forces that not only kept overtime costs down to pre 10 year levels, but reduced them even lower. Second, when staff costs of a modest police unit of 35 sworn officers costs over £2M in assets a year, lets start treating this as a serious operations management skill not an admin function – and that does not preclude civilian staff delivering those skills. If you can scale the management skill so much the better. Finally extend the scheduling horizon at least 6 months ahead of the game, 9 months or longer even better – even fewer suprises! Coordination, communication and control delivered by those closest the problem I guarantee will transform the way you do business.

Alternatively we can all wait for a public debate about priorities and choices.

Intellicate Announces New “Phased Return to Work” (PRtW) Service

admin    General Discussion, Intellicate Solutions, Phased Return to Work     benefit, businesses, employee, HR, Intellicate, phased, Phased Return to Work, phased return work, prtw, services, solutions, work, workforce

Acclaimed workforce solutions provider helps businesses and employees achieve a smooth transition after a period of absence.

As budget-conscious companies look for creative ways to reduce employee turnover, cut back on training costs, and boost team morale, phased return to work (PRtW) has become a quickly growing trend. Billed as a progressive workplace benefit, PRtW is designed to smooth the transition after an employee has been out of the office for an extended period of time due to illness or injury.
With PRtW, the employee resumes his or her work schedule in increments. With approval from a supervisor, HR department, and/or physician, work hours are gradually increased over a pre-defined time frame.

In March of 2010, Intellicate added a PRtW service to their repertoire of workplace management services. As a leading provider of top-notch workforce solutions, the London-based company specializes in effective schedule management. Their flagship product, Schedule24 Professional, helps employers achieve maximum efficiency in staff allocation and management. With PRtW, Intellicate expands their offerings to accommodate this new development in workforce optimization.

Benefits of PRtW
A growing number of organizations, HR professionals, and medical providers are recognizing the long list of benefits that can be achieved by PRtW. When an employee resumes his or her workload gradually, he or she is less likely to suffer a relapse or enter a state of “burnout”, resulting in enhanced efficiency and productivity.

In a time of heightened awareness of labor rights and a surge of lawsuits, implementing PRtW helps to reduce the frequency of litigious employees and workplace discrimination claims. Phased return to work also ensures a higher level of accountability and knowledge for all parties involved.

“HR chiefs believe the note will inevitably lead to disputes between employers and staff,” says Tim Mills COO of Intellicate “Our PRtW services at phasedreturntowork.com significantly reduce the probability of conflicts.”

How Intellicate Can Help
By adding PRtW services to their offerings, Intellicate has allocated the resources and expertise to help small and mid-sized businesses manage all aspects of the process:

• Customizing a flexible but clearly defined PRtW program for each company
• Counseling employers on how to offer PRtW without compromising their existing operational policies or goals
• Balancing employee capabilities with organizational needs to minimize risk
• Creating detailed written PRtW plans for re-entry after a period of sick leave

As proven leaders in workforce scheduling strategies, Intellicate works with companies to create effective phased schedules designed to benefit the interests of all parties. Their expert HR outsourcing team provides insights and guidance along the way. “Dame Carol Black, the health expert who advocated this revolutionary approach, warned the fit-note won’t work without more detail,” Mills notes. “We’re providing the employer and employee with the kind of detail they can action together in the workplace”.

About Intellicate
With partners in Australia and the United States, Intellicate provides software and services to clients around the world. Schedule24 Professional is a registered trademark of Intellicate. Learn more about their world-class workforce solutions at www.intellicate.com.